Executive Assistant

Cambridge, MA

bluebird bio is seeking an experienced and professional Executive Assistant to support several executives, including our SVP, Corporate Communications, SVP, Business Development, and VP, Finance.

The position is a very fast paced role that serves as a key member and resource for our teams, working in close partnership with the rest of our admin team. The ideal candidate will be a self-starter, a team player, has excellent multi-tasking skills, and a great sense of humor.

Responsibilities and Required Knowledge:

  • Manages complex and demanding calendars (including with our EU team), coordinating with rest of the admin team as well as external partners.
  • Make travel arrangements, obtains appropriate travel documentation and process expense reports on a timely basis.
  • Coordinate team functions or events, including room bookings, meals, etc.
  • Prepares and processes vendor contracts and purchase requisitions.
  • Prepares data for presentations as needed.
  • Coordinates and attends meetings as requested; prepares materials, coordinates logistics and may take minutes.
  • Ensures the confidentiality of all reports, correspondence, materials, etc.
  • Performs other duties as assigned seeks out opportunities to support assigned executives and rest of team as bandwidth allows.

Experience, Skills & Qualifications:

  • Bachelor's degree required.
  • 8 -10 years of experience as an Administrative/Executive Assistant strongly preferred.
  • Experience in biotech preferred.
  • Strong knowledge of computer software including: Microsoft Office (Word, Excel, Outlook, and PowerPoint), One Note, Sharepoint.
  • Strong written and verbal communication skills,
  • Strong organizational skills with great attention to detail
  • Strong interpersonal and customer service skills
  • Demonstrated ability to handle sensitive and confidential information with absolute discretion
  • Demonstrated ability to be flexible, take initiative, anticipate Executive needs and respond appropriately
  • Strong Ability to effectively prioritize and execute tasks in a fast-pace environment
  • Demonstrated ability to work independently and assume responsibility without direct supervision
  • Ability to work as part of a team and collaborate with colleagues
  • Embrace our core values:  b colorful, b yourself, b cooperative
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bluebird bio will only accept job applications from candidates who are properly documented with authorization to work in the United States.

Note to Employment Agencies: Please do not forward any agency resumes. bluebird bio is not responsible for any fees related to resumes that are unsolicited.